15 September, 2015 -- 1115 UTC
Francesco De Paolis
Unable to attend:
Roll Call—Rosalie White, K1STO
1. Summary of ARISS International Meeting in Tokyo--Frank Bauer, KA3HDO & Keigo Komuro, JA1KAB
Frank Bauer welcomed everyone and launched into a review of our meetings in Tokyo. He commented that we accomplished a great deal, and as always happens with in-person meetings, we now have a closer team. The ARISS-International Sustainability & Funding Committee has begun moving forward a little faster, and the US team wants to share some good news: a $5,000 grant has been given to ARISS for the purchase of D710 radios. When the funding organization distributes its official announcement, detailed information will be sent immediately to our ARISS team.
Keigo Komuro was happy to hear everyone had arrived home without problems. He hopes everyone will remember their days in Japan and Tokyo with fondness.
Frank said we definitely have fond memories. There were the many kindnesses of Japanese people we briefly encountered, the exciting activities revolving around the JARL 90th Year Celebration, and the highly interesting visit to the Japan Aerospace Exploration Agency in Tsukuba. We owe gratitude to Keigo, Satoshi Yasuda, Ken Yamamoto and all of the ARISS Japan team.
Frank said a few days ago he had received the draft minutes from Rosalie, and hopes to circulate the final copy in about a week. Lou McFadin said the meeting was outstanding, and Rosalie replied that we have a great team.
It was announced that the Delegates voted to have our next meeting in Houston in November 2016, since it will have been 20 years that our ARISS formation meeting was held -- in Houston in 1996.
2. Use of Robert’s Rules of Order at Face-to-face ARISS Meetings--Rosalie White, K1STO
At our meeting in Tokyo, we had discussions on how we are becoming a more formal group. There are many reasons for this, including these: in order to improve our communications, improve our work flow, and for aiding in good record keeping we will need as we go to corporations and organizations to ask for funding or resources.
One way we are becoming more formal is in more closely following Robert’s Rules of Order at our in-person meetings. Thousands of organizations use Robert’s Rules of Order, including the International Telecommunications Union. There are slightly different variations of Robert’s Rules of Order that organizations can use, and if anyone is unfamiliar with Robert’s Rules of Order, here is the web address to use to learn more: http://www.robertsrules.org/
Emanuele D’Andria asked when the minutes would be available in case we want to discuss meeting topics at an upcoming meeting. He hopes all meeting minutes can always be available to everyone as soon as possible. Rosalie said she finished the first draft this past weekend. Frank hopes to have reviewed everything in a week. Frank thanked Rosalie for working on the voluminous minutes, for her requests to team members to write particular reports, and her efforts to obtain all meeting reports in advance. All of this helps everyone because they could read the reports beforehand, and it improved meeting discussions. We received far more reports this year, and more diverse reports, and Frank thanked everyone for their diligence in preparing them.
3. Improving Communications--Frank Bauer, KA3HDO
Frank reported that Tony Hutchison had sent an impassioned email including comments from Martin Diggens and Shane Lyne, to many of us -- to condense the message, it was about communications. Frank thanked Tony for the email. Frank said the people on the ARISS-I email list have good communications between themselves each month and via email in between. The ARISS-International Operations Committee team has excellent communications among themselves each week. Other committees also communicate well within their group. But not every team member hears everything, and we aim to improve this.
The Australians have had no telebridge contacts since 2013; Frank and most everyone else did not realize this, demonstrating a major communications lapse. With the news being updated on the many European ground stations, it seemed the Australians would get fewer telebridge contacts. The Australians didn’t realize these new European stations are only for HAMTV, and are not for supplementing the VHF/UHF telebridge contacts. We leave a great deal of the selecting of telebridge stations to the schools, and our new goal Frank related, is for each telebridge station to have at least two contacts per year. These two might be school contacts or contacts for practicing back-up communications with the crew. We can narrow the pass option list given to the schools so that passes requiring stations that have had a lot of contacts would not be listed (unless other options are not good ones).
Here are the initiatives Frank wants to implement to improve communications.
- We have no way for all team members to get information. A way to remedy this would be to have an ARISS-All email system. All delegates and all ARISS volunteers will be invited to join.
- We will improve our web site to depict more of the activity being done by our worldwide team. We will ensure all committees are listed along with information about them. We will post our monthly meeting minutes in a more visible place, since some team members did not realize that for years, we have been doing so.
- Four times a year, a Webinar would be held for the entire team, 90 minutes in length, 60 minutes for presentations and 30 minutes for discussion.
Tony thanked Frank, Gaston Bertels, and Francesco De Paolis for rapidly responding to the original email and for supplying information and notes. Tony admitted he did not have all of the needed information, and he, Martin, and Shane learned a great deal in the past week. Tony is happy to have all of the information, and is pleased to be part of ARISS. Other team members seemed in agreement with the new initiatives to be implemented.
4. Status on Name Change and TOR for ARISS-International Project Selection & Use Committee--Mark Steiner, K3MS
Mark Steiner drafted and proposed new terms of reference (ToR) and emailed them to Emanuele, Oliver Amend, and Lou. Mark is waiting for their responses. The ToR describes potential roles and responsibilities of the committee. When the team finalizes the draft of the ToR, it will be sent to ARISS Delegates for final approval.
The team has discussed a new name that better describes what the team does—supporting the entire life cycle for hardware and software: giving technical advice, evaluating proposals, helping support project work including development, and making recommendations for changes to a proposal when it would be helpful. The new name being considered is the ARISS-International Technical Evaluation & Support Committee.
Frank replied that it helps every committee if it has roles and responsibilities and a ToR, and as Rosalie said, having these things helps us explain the purpose of ARISS when we talk to corporations and organizations to ask for funding.
5. New Business (3 items)
1) Gaston announced that the European terms of reference required an election of officers this fall, with new officers beginning their terms on October 1. Gaston congratulated the newly elected team and will circulate a news release today.
The list of officers is:
Chair Emanuele D’Andrea, I0ELE
Technical Manager Oliver Amend, DG6BCE
Counsellor Bertus Husken, PE1KEH
Counsellor Jean-Pierre Courjaud, F6DZP
Frank congratulated the new European leaders. He added that we will not let Gaston totally step away because we need his wise guidance and counsel. Frank thanked Gaston for everything he has done for many years.
Emanuele had proposed to Gaston that the ARISS-Europe Terms of Reference be modified because we do not want to lose the competence of Gaston. Emanuele has asked Gaston to consider being the honorary president of ARISS-Europe so he can assist with advice. In the next few days, Emanuele will modify the terms of reference to allow for this appointment, and will ask European officers for their approval. Bertus Husken welcomes this initiative and expressed his appreciation for all of Gaston’s exemplary accomplishments. Frank described Gaston as an outstanding leader and mentor.
2) Bertus asked for an update on possible ARISS activity for Jamboree on the Air in October. He explained that during Jamboree, the scouts will try EME, transmitting a 30-watt signal using a 28-element antenna. WSJT, the radio telescope in the Netherlands (once the largest in the world), hopes to receive the signal and stream it so other scouts, students, and anyone can listen for themselves. He hopes the world will be interested and listen. Frank asked Bertus to write some notes about this so we might be able to help publicize such an experiment. Frank said the team talked at Tokyo about Jamboree on the Air, so Sergey Samburov knows, but we need to learn of any planning he may have begun. Sergey is on travel this week, but Frank will email him.
3) Our next meeting is 20 October 2015. Frank stated that when Rosalie emails her request asking for possible agenda items each month for our ARISS-International meetings, to not hesitate to email your suggestions.
Rosalie White, K1STO
September 16, 2015